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Spring and Summer Weekend Coordinator

  • 07 Apr 2021 3:22 PM
    Message # 10284939

    Sasamat Spring, Summer, Fall Weekend Coordinator 

    Job Title:

    Sasamat Weekend Coordinator

    Job Duration:

    May 8th 2021 – September 25th, 2021

    Training: May 1-2, 2021

    Job Hours:

    Full-time / Weekend / 5 month contract

    Reports To:

    Summer Camp and Outdoor Education Director


    Job Purpose

    As a summer camp and Outdoor Education Centre, Sasamat prides itself on creating an engaging and supportive community where children are made to feel included in the camp culture. The supportive nature of the camp allows for campers, families, and participants to try new activities and develop new skills with the help of caring staff members. Sasamat’s summer camp and Outdoor Centre is located in beautiful British Columbia.

    Sasamat’s spring, summer, and fall Weekend Coordinator is a supervisor role designed to support the rest of the weekend program staff through their experience, knowledge, and leadership. This person will demonstrate themselves to be an approachable staff member willing to lend advice and help answer questions other staff might have around; group management, first aid, program instruction, etc. They will also help design and deliver creative programs during staff training and throughout the duration of weekend Trailblazer Camps, Family Camps, and Rental programs with the help of the Summer Camp and Outdoor Education Centre Director. The Weekend Coordinator is also the direct liaison for the weekend program staff team to the Summer Camp and Outdoor Education Director. The Rover Coordinator may be asked to perform additional duties in relation to program set up and take down as well as taking on leadership of the staff team as required or asked in specific situations.

    The Weekend Coordinator is responsible for supporting and supervising the Weekend based Trailblazer day Camps, Family Camp Programs, and Rental group programs every weekend over a 5 month contract. They will be responsible for helping support and supervise up to 5 other staff members.

    Skills of a strong Coordinator are enthusiasm, creativity in youth programming, independence, genuine care for others and strong work ethic. All camp staff should be prepared to support camp as a whole and be prepared to share duties of other areas of camp when needed.


    Important Note

    We will not respond through any job hosting websites or forums and will only reach out to qualifying applicants who have applied through our website for interviews. Thank you

    Salary: $17.12

    General Responsibilities Weekend programs

    1.     In collaboration with the Summer Camp and Outdoor Education Director.

    • Pro-actively identify and solve problems and areas of concern for staff and campers
    • Help plan, create, and facilitate check-ins and debriefs with program staff
    • Attend 100% Weekend program training (May 3-4, 2021)
    • Ensure appropriate set up and take down of program areas.
    • Greet parents and campers and ensure accurate sign-in and sign-out attendance on each day.
    • Ensure the quality of the Sasamat weekend programs and intervene where appropriate to grantee risk management practices.

    2.     In collaboration with weekend program staff and Summer Camp Director:

    • Remain accessible and open, within reason; to answer staff questions and give advice to the best of their ability.
    • Coordinate daily program clean up with day camp staff
    • Assist in cleaning and disinfecting of program materials
    • Contribute to weekly staff meetings re: leadership, team building, camper concerns, volunteer- support etc.
    • Inventory program supplies and fill out supply requests to the Summer Camp Director
    • Help plan weekend programs
    • Relieve day camp staff as required
    • Greet and Welcome campers and staff each morning
    • Assist in creating and disseminating weekly program schedules and other weekly resources to the day camp staff
    • Actively create and implement team building and staff bonding initiatives throughout the summer.

    3.     To Participate in 100% of staff training at camp and online

    4.     Adhere to and support all camp policies and procedures as detailed in the Staff Manual

    5.     Report all accidents/incidents and program concerns to the Executive Director/Summer Camp and Outdoor Education Director

    6.     Assume designated role as assigned by Executive Director/Summer Camp and Outdoor Education Director/designate in the event of an emergency

    7.     Maintain high levels of staff morale and conduct by providing mentorship and support to fellow staff



    ·       All staff will be responsible for reading and adhering to the Sasamat Outdoor Centre COVID-19 Health and Safety Plan.

    ·       Staff may be asked to support camp outside of regular day-to-day operations.

    ·       Staff members must be prepared to assist in the safe cleaning/disinfecting of program equipment.

    ·       All efforts will be made to minimize direct contact with campers, other camper groups, and other staff; however in the event of first aid or potential unique scenarios, i.e. a serious behavioural management scenario, staff may be required to interact closely with campers using appropriate PPE (personal Protective Equipment).

    ·       Staff using public transportation will be required to use reasonable judgment and prudence in regards to minimizing transmission points potentially including PPE.

    ·       If at any time a staff member becomes ill or displays any signs/symptoms of illness, said staff member will be required to contact public health at 811 and potentially take a COVID-19 test; dependent on test results said staff member may have to remain away from work for a period of time based on advice of public health. If a staff member is unable take a COVID-19 test, they will be required to self-isolate for a two-week period, after which time if they are symptom free they can return to work.

    ·       All staff will be required to wash their hands before entering any Sasamat Building or interact with any objects other than the outdoor sinks on Sasamat property.

    ·       At no point will staff members share any communal items between each other or campers such as water bottles, hats, masks, etc…

    ·       Should any staff member wish to use the coffee and tea table at Sasamat outdoor Centre, they will be required to use their own re-usable mug/ container and appropriately clean/disinfect all items touched and surfaces used.

    ·       All staff members will adhere to and respect physical distance protocols and procedures at all times at camp.


    Self Care

    • Summer camp is a job like any other, where self-care is extremely important and camp staff are expected to be at work ready for an energy filled day of programs, maintaining healthy practices, and balanced personal/social lives. With extra consideration for COVID-1, it is extremely important for all staff to be aware and conscious of their out of camp activities, doing what they can to the best of their abilities to minimize the potential for contact points with the virus.


    Specific Duties and Responsibilities

    Weekend Program Staff

    • Special focus on staff development through leading by example, offering advise, and helping answer questions or coming up with creative solutions to problems/ barriers.

    Staff and Volunteers

    • Attend regular staff debriefs
    • Act as liaison for staff to management on site to address concerns and questions
    • Proactively identify and work to resolve counselor concerns with the Summer Camp Director
    • Report major staff issues to the Executive Director/Summer Camp and Outdoor Education Director
    • Ensure high levels of staff morale by providing mentorship and leading by example
    • Ensure staff and peers adhere to and support all camp policies and procedures as detailed in the Staff Manual
    • Liaise/mediate between counselors when conflict arises, providing ideas for solutions and prevention
    • Provide direct assistance to all program areas (including setup when necessary) and provide counselors with support, ideas, ongoing feedback
    • Potentially respond to or assist in major first aid scenarios or first aid treatment



    • Report staff discipline or conduct concerns in writing to the Executive Director/Summer Camp and Outdoor Education Director/designate
    • Report any program concerns to the Executive Director/Summer Camp and Outdoor Education Director/designate
    • Contribute to and help facilitate mid-season and end of season staff evaluations (in attendance with Summer Camp and Outdoor Education Director) and help provide written feedback for each staff member
    • Ensure completion and timely submission of any staff documents
    • Submit a Final Report detailing the status of programs at camp, making any recommendations for next season and any other constructive comments



    • Consult with parents when required
    • Liaise with Facilities staff for assistance with COVID related cleaning, supply refills, or camper related cleaning needs.


    Other Duties

    • The Counselor Coordinator may be asked to assist in duties not listed above. Sasamat Outdoor Centre expects the support of all staff members in fulfilling objectives that may not be specific to this position




    • Post secondary education

    Specialized Knowledge and Certification

    • Valid First Aid Certificate and CPR-C (or higher)
    • Valid Class 4 driver’s license
    • Small Boat Operators’ Certification
    • Current RCA BC Advanced Solo/Tandem Canoe certification


    Additional qualifications considered an asset

    ·       Bronze Cross or NLS (Pool, Waterpark or Waterfront)

    ·       Wilderness First Aid

    ·       High Five

    ·       Food Safe

    • Challenge Course or Ropes Training
    • OFA level 2 or equivalent



    • Strong interpersonal and communication skills
    • Ability to work independently and to exercise initiative
    • Strong organizational ability
    • Supervisory and management skill and experience
    • Ability to work with a wide variety of ages and demographic groups
    • Ability to take charge and motivate others
    • Ability to supervise peers of a close age
    • Ability to observe and assess staff and camper behavior, enforce safety regulations and emergency procedures, and apply appropriate behavior-management techniques
    • Enthusiasm, sense of humor, patience, self-control



    • Two years of experience as a Counselor in a Day Camp, or Resident Camp, afterschool programs, outdoor education settings or equivalent experience in leadership, youth development, or youth based recreational programing or, teaching, and tourism.

    Working Conditions

    • A day camp team lead role (may require some week-day work)
    • Requires working in an outdoor environment in all weather conditions
    • May require working with difficult clients


    Physical Requirements

    • Physical ability to lead a wide variety of challenging activities in an outdoor environment


    Important Note

    We will not respond through any job hosting websites or forums and will only reach out to qualifying applicants who have applied through our website for interviews. Thank you


    1 file
    Last modified: 07 Apr 2021 4:01 PM | Sasamat Outdoor Centre


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